Audit & Investigation Support
Proofenance provides comprehensive support for audits and investigations with secure documentation storage, money laundering prevention, and complete regulatory compliance assurance. Your documentation is stored securely and searchable across date ranges and customers, ready for instant retrieval.
Why Choose Proofenance for HMRC Support?
Comprehensive Documentation Storage
During an audit or investigation, you need to be able to quickly find the right documentation at the right time.
Secure, encrypted document storage- Search across date ranges, customers, transaction types, and more
- Everything in one place
- Instant retrieval for HMRC requests
Audit & Investigation Readiness
Documentation, verification records, and audit trails organised before HMRC or your MLRO asks for them.
- Complete transaction documentation
- Customer verification records
- Source of funds records
- Risk assessment documentation
Money Laundering Prevention
Comprehensive screening to prevent accepting laundered money or funds from sanctioned individuals or entities.
- Global sanctions list screening
- PEP (Politically Exposed Persons) checks
- Source of funds validation
- Real-time risk assessment
Regulatory Compliance Assurance
Payments processed through Proofenance leave nothing to worry about - compliance is done correctly every time.
- Automated compliance checks
- Regulatory requirement validation
- Complete audit trail
- Professional compliance standards
Understanding HMRC Investigations
HMRC conducts various types of investigations to ensure compliance with tax laws, money laundering regulations, and sanctions requirements.
Civil Investigations
HMRC civil investigations focus on tax fraud, money laundering, and regulatory compliance.
Criminal Investigations
Serious cases involving deliberate fraud, money laundering, or sanctions violations.
Code of Practice 9
Contractual disclosure facility for serious tax fraud cases.
Civil Recovery
Recovery of proceeds from money laundering and other financial crimes.
Penalties for Non-Compliance
The consequences of accepting laundered money or failing to comply with regulations can be severe
Regulatory Failures
Failing to maintain proper records, conduct due diligence, or provide required documentation during investigations
Immediate Penalties:
- • Up to £5,000 per breach
- • Regulatory censure and public statements
- • License revocation or suspension
Long-term Consequences:
- • Reputational damage and loss of business
- • Increased scrutiny from regulators
- • Mandatory compliance training requirements
Even if your business decisions were compliant, you can still face penalties if you cannot provide the documentation to prove it during an investigation.
Money Laundering Offences
Failing to report suspicious activity or accepting laundered money
- • Up to 14 years imprisonment
- • Unlimited fines
- • Asset seizure and freezing orders
- • Director disqualification
Sanctions Violations
Accepting payments from sanctioned individuals or entities
- • Up to 7 years imprisonment
- • Unlimited fines
- • Asset freezing
- • Business closure orders
Secure Documentation Storage
All your compliance documentation is stored securely and is instantly searchable across date ranges, customers, and transaction types
Secure Storage
All documentation is encrypted and stored in secure, compliant data centers.
- Encryption at rest
- Encryption in transit
- Regular security audits
- Air-gapped storage available
Advanced Search
Find any document instantly with powerful search across all parameters.
- Date range searches
- Customer-specific queries
- Transaction type filtering
- Full-text search
Audit Trail
Detailed log of who accessed or changed what and when.
- User access logs
- Document modification history
- Timestamped data changes
- Secure immutable archive
Instant Retrieval
Access any document or record immediately for HMRC requests.
- Real-time access
- Bulk export capabilities
- Document generation on-the-fly
- Long term storage available
Regulatory Compliance Assurance
Payments that you manage through Proofenance leave nothing to worry about - you can be assured that compliance has been done correctly
Automated Compliance
Every payment processed through Proofenance automatically includes comprehensive compliance checks.
- Real-time sanctions screening
- PEP identification and monitoring
- Source of funds validation
- Risk-based assessment
Professional Standards
Compliance processes meet the highest professional and regulatory standards.
- Industry best practices
- Regulatory requirement alignment
- Professional body compliance
Complete Documentation
Every compliance decision is documented with full audit trail.
- Decision rationale recording
- Evidence collection
- Risk assessment documentation
- Regulatory reporting
Ongoing Monitoring
Continuous monitoring ensures compliance remains current and effective.
- Real-time watchlist updates
- Customer status monitoring
- Risk score updates
- Proactive alerts
Investigation Insurance Coverage
We are working on securing leading insurance partners to provide additional protection for your compliance processes
Comprehensive Protection
Our mission is to provide layers of protection for businesses using Proofenance for their compliance processes. While specific coverage details are being finalised with our partners, the aim is to provide comprehensive protection for compliance-related risks.
Compliance Protection
Coverage for compliance-related risks and regulatory issues
Investigation Support
Support during HMRC investigations and regulatory inquiries
Risk Mitigation
Protection against financial losses from compliance failures
Important Disclaimer
While Proofenance provides comprehensive compliance tools and documentation, it's important to understand that where a human has made a final decision against our automated advice, it's possible you may have contravened regulatory requirements.
Proofenance's automated systems provide recommendations based on regulatory requirements and best practices. However, the ultimate responsibility for compliance decisions rests with the human operator. Our systems are designed to:
- Provide clear, evidence-based recommendations
- Document all decisions and rationale
- Maintain complete audit trails
- Flag potential compliance issues
We strongly recommend following our automated advice and consulting with legal or compliance professionals when in doubt. Our documentation system ensures that all decisions are recorded for future reference and regulatory review.
Ready to Get Started?
Ensure your business is prepared for HMRC investigations with comprehensive documentation storage and compliance assurance.