Governance

UK art market supervision expects more than a folder of completed checks. HMRC and your MLRO need to see that the people who touched high-risk work were qualified at the time, that access and approvals were controlled, that written policies and risk assessment reflect how you actually operate, and that you can respond coherently when an intervention lands, not rebuild the story from email threads and ad hoc spreadsheets.

ProofMarked defends each sale: counterparty checks, diligence, payments, and the report for that deal. Governance defends your gallery or dealer: the connective tissue between your policies, your people, and what auditors find when they look across purchases, roles, and dates.

Most galleries and dealers already run compliance across several places: a learning platform or external training provider, shared drives or policy binders, finance and inventory systems, and an MLRO who works from established templates and outside counsel. Proofenance is not a rip-and-replace for that stack.

Register training and competency evidence from Proofenance courses or from elsewhere, so completion dates sit on the people who act on sales. Hold AML policies, risk assessment, and business-process records in the same environment as your sale files, so supervisors see how gallery or dealer controls map to ProofMarked practice. Manage HMRC interventions in one workspace that links correspondence, tasks, and the purchases and reports already in the system.

The aim is a single auditable chain from how you govern the business to what happened on each deal, without forcing your team to abandon the software and processes that already work.