Dealers and private sales
Private dealers and consultants often have no back office. You are the salesperson, the administrator, and the person who must remember what regulation requires on every invoice. Proofenance offloads that burden by managing each sale through ProofMarked and telling you only what needs your judgment.
Proofenance automates the work that breaks your focus: sending and re-sending requests for identity and supporting documents, recording what arrived and when, and nudging collectors who have not finished. When you buy in from a consignor or need seller diligence on a secondary-market deal, Proofenance runs those checks on the same sale, not only the paying buyer. You stay in the conversation about the work while Proofenance follows the process your risk assessment defines.
When the sale completes, Proofenance produces a ProofMarked Report about that deal and maintains governance reporting (training records, policies, risk assessment) for your gallery or dealer, so an audit can test both the sale and how you run compliance.
The link between tools you already use
Most galleries and dealers already run several systems in parallel: payment processors for cards and transfers, AML and screening products, diligence chased manually or over email, governance tracked in spreadsheets or paper binders, and evidence buried in inboxes, scans, and receipts. Those steps rarely meet on one sale. Proofenance is the missing link: ProofMarked runs each deal through a single thread so you stop mentally joining the dots.
Stock book and invoicing
Your CRM, inventory, or gallery management stays where it is. Proofenance does not ask you to abandon how you list work and raise invoices.
Incumbent payment providers
Keep the rails you already use where they work. Proofenance links settlement and compliance to the sale instead of leaving finance in one place and AML in another.
Screening and due diligence
Screening databases and one-off checks often sit outside the invoice. Proofenance pulls outcomes, enhanced diligence, and collector follow-up onto the same purchase as the work and counterparty. Where your policy requires it, Proofenance checks sellers and consignors with the same rigour as buyers, on the same ProofMarked sale.
Governance and informal records
Policies, training logs, and audit material often live in binders, shared drives, or ad hoc spreadsheets. Proofenance holds gallery or dealer governance beside ProofMarked Reports for each sale.
Paper, email, and attachments
Photocopies, forwarded threads, and desk piles are where evidence goes missing. Proofenance replaces improvised collection with structured collector flows and a clear audit trail.
Proofenance as the connector
ProofMarked binds payments, checks, and reporting around each sale to reduce the mental load on staff and the potential for mistakes. Proofenance fits how you already sell: it does not force a rigid playbook. Open your first sale lightly, then turn on more checks, governance, and automation when it suits you. Run Proofenance beside incumbent tools or consolidate over time, at your pace.
We can help you switch
If you are ready to leave spreadsheets, inboxes, or an older compliance product, we plan the move with you so live sales keep moving. Solo operators do not have to re-key years of notes alone.
Talk to us about switching →Contact us for references from clients at a similar scale , private dealers and consultants who run ProofMarked without a back office.
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