Galleries and fairs
Fixed galleries and fair booths face the same tension: the collector is in front of you now, but HMRC and your bank will ask about the sale months later. Proofenance applies your training, thresholds, and evidence rules to each purchase so staff cannot skip a step your risk assessment required.
Role-aware workflows show reception, sales, and principals only what they need. Proofenance keeps communications and identity invitations on the sale, not in personal inboxes, whether the counterparty is the collector buying the work or the artist or consignor you are taking in. When questions arrive later, you defend the deal with a ProofMarked Report and your gallery or dealer with governance reporting Proofenance already holds.
The link between tools you already use
Most galleries and dealers already run several systems in parallel: payment processors for cards and transfers, AML and screening products, diligence chased manually or over email, governance tracked in spreadsheets or paper binders, and evidence buried in inboxes, scans, and receipts. Those steps rarely meet on one sale. Proofenance is the missing link: ProofMarked runs each deal through a single thread so you stop mentally joining the dots.
Till, ERP, and gallery software
Point-of-sale, stock, and tax systems remain your commercial backbone. Proofenance connects fair-week and in-room sales to compliance without replacing how you run the desk.
Incumbent payment providers
Keep the rails you already use where they work. Proofenance links settlement and compliance to the sale instead of leaving finance in one place and AML in another.
Screening and due diligence
Screening databases and one-off checks often sit outside the invoice. Proofenance pulls outcomes, enhanced diligence, and collector follow-up onto the same purchase as the work and counterparty. Where your policy requires it, Proofenance checks sellers and consignors with the same rigour as buyers, on the same ProofMarked sale.
Governance and informal records
Policies, training logs, and audit material often live in binders, shared drives, or ad hoc spreadsheets. Proofenance holds gallery or dealer governance beside ProofMarked Reports for each sale.
Paper, email, and attachments
Photocopies, forwarded threads, and desk piles are where evidence goes missing. Proofenance replaces improvised collection with structured collector flows and a clear audit trail.
Proofenance as the connector
ProofMarked binds payments, checks, and reporting around each sale to reduce the mental load on staff and the potential for mistakes. Proofenance fits how you already sell: it does not force a rigid playbook. Open your first sale lightly, then turn on more checks, governance, and automation when it suits you. Run Proofenance beside incumbent tools or consolidate over time, at your pace.
Contact us for references from clients at a similar scale , galleries and fair operators who need speed at the desk and defensibility later.
Contact us →Gallery size and working style
How Proofenance applies ProofMarked, verifications, payments, ProofMarked Reports, and governance reporting for solo dealers, fixed rooms, fairs, and busier sale rooms, including seller and consignor checks on the same sale when your policy requires them, not only buyers.
Solo or duo
You sell at fairs, by appointment, and over the phone. Proofenance runs ProofMarked on each sale so compliance does not become a separate project for every work.
- Proofenance opens one sale record per deal and applies the checks your policy requires
- Proofenance sends collector flows that work on a phone in a booth or at home
- When you buy in, Proofenance can check the seller or consignor on that sale, not only the collector you sell to
- Proofenance generates a ProofMarked Report you can hand to your MLRO without building your own case system
Small gallery with a fixed space
A few staff, rotating shows, and consistent HMRC exposure. Proofenance applies your training, thresholds, and evidence rules across every sale.
- Proofenance shows front desk and principals only the steps their role needs
- Proofenance stages due diligence to match the work, not a generic form
- Seller and consignor checks sit on the same sale record as collector work when your policy requires them
- Proofenance produces ProofMarked Reports per sale and holds governance records for MLRO and bank questions
Fairs and pop-ups only
Peak weeks, tight timelines, and collectors you may never see again. Proofenance keeps ProofMarked moving while attention stays on the work.
- Proofenance runs KYC and payment in the same rhythm as the conversation
- Collectors complete checks in the browser; Proofenance does not require an app they will delete next week
- Buying at a fair? Proofenance can verify the seller or consignor on that purchase as well as the buyer
- Proofenance delivers a ProofMarked Report per sale when you need it, not a year-end panic
Larger room or auction participation
More people, more channels, and more at stake. Proofenance structures pre-reg and sale-scoped compliance without a custom IT project for every season.
- Proofenance pre-registers clients and runs AML before a purchase links to a specific work
- Consignor and seller diligence can run beside bidder checks when your policy demands both sides of the deal
- Proofenance supports investigation and response when a regulator or bank asks
- Proofenance aligns ProofMarked Reports and audit trails with how each sale was run in the dashboard
Other ways you might sell
Dealers and private sales
ProofMarked per sale. Proofenance chases identity for buyers and, when required, sellers or consignors, so solo dealers stay on the relationship.
View Dealers →
Auctioneers
Pre-reg, bidder and consignor diligence, and ProofMarked Reports per sale for MLROs and compliance teams.
View Auctioneers →