Training that stays on the record
Track competencies on the people who touch sales, whether through Proofenance courses or your own certificates
Your training, your evidence
Teams can complete Proofenance compliance courses in read, video, and quiz formats, or register certificates and competency evidence from another provider. Proofenance holds the record either way, with completion dates, refresh cycles, and links to the people on your team.
The point is not to replace your existing LMS if you already have one. It is to tie training evidence to the people who touch sales, so auditors can see what each person was qualified to do when they acted on a deal.
UK supervisors expect art market participants to train relevant staff and keep evidence of completion. ProofMarked defends each sale; Platform holds the gallery or dealer answer to who was trained, for which competencies, and when that mattered on a purchase.
Training records in Proofenance are designed for audit, not for course marketing. When HMRC or your MLRO asks whether the person who approved enhanced due diligence was competent at the time, the answer should come from the same system that holds the sale file.
From sale to audit
Step 1
Staff linked to the sale in their role
Purchases in Proofenance can link staff members to the sale in the capacity they acted, such as sales contact, compliance reviewer, approver, or another role your process requires. That link is part of the sale record, not a note in a separate system.
When someone approves a threshold, signs off diligence, or passes a stage gate, their role on that sale is visible alongside the action. Supervisors can follow who did what without reconstructing responsibilities from job titles alone.
- Link team members to purchases in a defined capacity
- Staff actions on the sale appear in audit logs with context
- Same purchase story from training through completion
Step 2
Competencies at the time of the sale
When a staff member is linked to a sale, Proofenance records which competencies they held at that moment, whether earned through Proofenance courses or registered from external training.
That point-in-time snapshot matters for supervisory review. A current LMS export shows today’s qualifications; an audit asks what someone was qualified to do when they approved the deal six months ago. Platform keeps that historical link on the sale.
- Competency records tied to people, not detached spreadsheets
- Snapshot when someone is associated with a purchase
- External certificates registered with dates and scope
Step 3
Stage gates and role approvals
Some sales need a specific role to approve before work continues, for example when enhanced due diligence is triggered, a high-value threshold is reached, or your policy requires a compliance sign-off before release.
Stage gates connect gallery or dealer training and role assignment to sale-level controls. You can require that only staff with the right competency or the right role passes the gate. If the wrong person tries to advance the sale, the block is visible and auditable.
- Require role or competency approval before a sale advances
- Typical use: EDD sign-off, payment release, or compliance hold
- Failed or pending gates visible on the purchase record
Step 4
One chain for auditors
Training completions, external certificates, staff links on sales, gate approvals, and audit logs form a single chain from your policies to what happened on the deal. Access and roles sit in Team & invites; this page is how training and competencies attach to that chain on each purchase.
When you open an HMRC investigation in Platform, training snapshots can sit alongside linked sales and ProofMarked Reports, so nothing critical lives only in someone’s inbox when the deadline moves.
- Training posture visible alongside sale audit history
- Links to ProofMarked audit logs on each purchase
- Investigation workspace pulls gallery or dealer and sale evidence together
Courses, competency tracking, and external certificate registration are available after sign-in.
Open training in your account →